{"id":733,"date":"2010-04-18T09:04:22","date_gmt":"2010-04-18T13:04:22","guid":{"rendered":"http:\/\/nylinuxhelp.com\/blogs\/?p=733"},"modified":"2010-04-18T09:04:22","modified_gmt":"2010-04-18T13:04:22","slug":"linux-and-ms-word-documents","status":"publish","type":"post","link":"https:\/\/nylinuxhelp.com\/blogs\/linux-apps\/linux-and-ms-word-documents","title":{"rendered":"Linux and MS Word Documents"},"content":{"rendered":"<h2>I&#8217;m going to discuss something that&#8217;s a tad awkward.<\/h2>\n<p>It&#8217;s a call to improve on the Office Suite software available for Linux.\u00a0 Is this really something worth writing about? It is, and I&#8217;ll tell you why.\u00a0 After nearly 3 years at the same job, I find myself in a position shared by many\u2014seeking work in a struggling economy.<\/p>\n<p>The first thing I did was find a recent electronic copy of my resume.\u00a0 Good news!\u00a0 The most recent version just needed a little touching up.\u00a0 Since I don&#8217;t own Microsoft Office software, updating an MS Word doc should be simple using Open Office dot org, yes?? Supposedly Open Office does the job for Word Documents.\u00a0 Well, in my case&#8230;No.\u00a0 Abysmally, failingly, No. Broke almost all formatting of the original document.\u00a0 Caused me two to three times the work just to get it back to a &#8216;normal-looking&#8217; state.\u00a0 Mind you my resume was not heavily formatted to begin with.<\/p>\n<h2>But what about the FONTS?<\/h2>\n<p>Yes, fonts are a big deal when saving the document.\u00a0 For resumes, it&#8217;s important to use a highly-readable font and keep the font size nice as well.\u00a0 Chances are the resume will be scanned (for keywords) and also printed, faxed, and emailed to users of various Operating Systems.\u00a0 Keeping the font as generic as possible will help.\u00a0 Using exotic fonts that only come with Mac will not.\u00a0 To make my text documents play nice, I installed the <a title=\"Debian install of MS Windows fonts\" href=\"http:\/\/packages.debian.org\/search?keywords=msttcorefonts\" target=\"_blank\">msttcorefonts<\/a> (Microsoft TrueType Core Fonts) package.\u00a0 This package will let you use fonts commonly found on the MS Windows Platform.<\/p>\n<h2>Ok, so is Open Office a total waste?<\/h2>\n<p>No, it is not.\u00a0 I happen to like the Spreadsheet implementation.\u00a0 For basic spreadsheets, it works great.\u00a0 I have not tried to edit any MS Excel sheets with embedded macros (yet).\u00a0 This is (from what I&#8217;ve heard) is the tricky part where Open Office has to do a lot of extra work to try and match all the macro languages and formulas\u2014and on that\u2014I&#8217;ll give them some leeway.<\/p>\n<h2>Your resume broke in OO.org; Can&#8217;t you use another app?<\/h2>\n<p>Usually, the answer to this question (when put to a Linux user) is <strong>yes<\/strong>.\u00a0 With open source linux there are usually a plethora of substitutes available to try out.\u00a0 However, when it comes to professional documents, it &#8220;just has to work&#8221; as the cliche goes.\u00a0 I tried some text document office-suite alternatives.\u00a0 First I tried Abiword.\u00a0 Abiword also broke the formatting and made it&#8217;s own arbitrary decisions on font rendering, even though I had the correct MSTTCOREFONT installed (in this case, &#8220;Times New Roman&#8221;).\u00a0 So, with the correct Font installed, it didn&#8217;t matter.\u00a0 Document got very messed up.\u00a0 Other alternatives include purchasing a licensed CD of MS Office and to make it work in Linux, <a title=\"Crossover Office - use Mac or Windows apps in Linux\" href=\"http:\/\/www.codeweavers.com\" target=\"_blank\">Crossover Office<\/a> (by Codeweavers), which I would consider purchasing.\u00a0 MS Office (however) is not high on my list of things to buy.<\/p>\n<p>Abiword is not a bad program.\u00a0 I&#8217;ve written college term papers with it.\u00a0 This was a start-to-finish document saved as *.doc as opposed to a document created in MS Windows.\u00a0 I would just like to see Linux have the ability to inter-operate with .doc files that have a table as part of their layout.\u00a0 I&#8217;ve used and recommended Open Office both on the Linux and the MS Windows platform and it usually works great.\u00a0 Maybe I expected too much out of it?\u00a0 Maybe tables in an MS Word Doc are not consistently imported into Open Office.<\/p>\n<p>Although I like the idea of the <a title=\"Open Document Format is very compatible with Word, but it's not 100% compatible\" href=\"http:\/\/en.wikipedia.org\/wiki\/OpenDocument#Specifications\" target=\"_blank\">Open Document Format<\/a>, it&#8217;s not something I can count on for across-the-board compatibility with the business world.\u00a0 This is critical.\u00a0 If an employer can&#8217;t open your resume because it&#8217;s in .odt format and their version of MS Word is earlier than 2007, they will simply discard your resume.\u00a0 They will not bother to read a file they can&#8217;t open.\u00a0 It&#8217;s also possible that the .odt file format will make someone (not in the know) uneasy.\u00a0 They are expecting a .doc file, so to keep yourself &#8220;in the game&#8221; it&#8217;s probably best to send them a .doc file for a resume.<\/p>\n<h2>Summary: how can we overcome these limitations?<\/h2>\n<p>Use whichever word processor program you want to (as long as it can save as MS Word format *doc).\u00a0 Send your document to a friend or family member that has the &#8220;real&#8221; Microsoft Word on their computer and let them open, view, and print your document.\u00a0 If it looks good, and prints as you expect, then you&#8217;re all set.\u00a0 If not, then try another program or possibly take some time to reformat your document.<\/p>\n<h2>What did I wind up doing?<\/h2>\n<p>My final solution was to create the resume in iWorks for MAC (as I now  use a macbook dual-booted with Linux).\u00a0 Even if you&#8217;re writing your  resume on MAC, remember fonts.\u00a0 The Times New Roman font is recommended  as the &#8220;generic&#8221; font most widely used for this purpose.\u00a0 Do you have to  use it?\u00a0 No, you don&#8217;t.\u00a0 Just remember the person receiving your resume  will need to have the font on his\/her computer or else your resume runs  the risk of breaking while they see it or print it.\u00a0 Not a good idea.\u00a0  Resumes are typically given very little attention to start with as they  are quickly scanned.\u00a0 If a resumeI know Linux users typically do not  lean towards conformity, but this is one time when it will work to your  advantage.<\/p>\n<p>For the Linux side of the computer, I rebuilt the resume, not relying on tables for formatting in cases where you want to &#8220;right-align&#8221; dates on the job.\u00a0 This I felt was a safer &#8220;universal approach&#8221; and this version became my &#8220;default&#8221; resume version for better performance on as many platforms as possible.<\/p>\n<p>I put the dates on their own line and right-aligned that line. But again, I was trying to get this done in short time to aid in job-hunting.\u00a0 What works for you may be something altogether different.\u00a0 Good Luck<\/p>\n","protected":false},"excerpt":{"rendered":"<p>I&#8217;m going to discuss something that&#8217;s a tad awkward. It&#8217;s a call to improve on the Office Suite software available for Linux.\u00a0 Is this really something worth writing about? It is, and I&#8217;ll tell you why.\u00a0 After nearly 3 years at the same job, I find myself in a position shared by many\u2014seeking work in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14,23,24],"tags":[30,52,58],"class_list":["post-733","post","type-post","status-publish","format-standard","hentry","category-linux-apps","category-use-linux","category-freedom-choice","tag-apps","tag-text","tag-word-processing"],"_links":{"self":[{"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/posts\/733","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/comments?post=733"}],"version-history":[{"count":31,"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/posts\/733\/revisions"}],"predecessor-version":[{"id":820,"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/posts\/733\/revisions\/820"}],"wp:attachment":[{"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/media?parent=733"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/categories?post=733"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/nylinuxhelp.com\/blogs\/wp-json\/wp\/v2\/tags?post=733"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}